> For the complete documentation index, see [llms.txt](https://copilot-docs.bugbase.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://copilot-docs.bugbase.ai/enterprise/settings/email-identities.md).

# Email Identities

Manage monitored test inboxes and their account and access notes.

Email identities are workspace-scoped inboxes that Pentest Copilot can use for sign-up, email OTP, invitation, and magic-link flows. Each identity has a label, a unique email address, and optional notes describing the accounts and access associated with it.

## Add account and access notes

1. Open **Settings -> Email Identities**.
2. Find the identity you want to document.
3. Enter the details under **Account & access notes**, directly below the identity's email address.
4. Click **Save notes**, or press **Ctrl/Cmd + Enter**.

Notes can also be entered while creating an identity. Clear the text and save to remove existing notes.

Use a simple service-by-service format so your team can understand the account:

```
Google
Email: test-admin@example.com
Password: <test password>
Role: Workspace administrator

GitHub
Username: test-admin
Password: <test password>
Organization access: Example Security
```

Notes accept up to 10,000 characters.

{% hint style="warning" %}
Notes may contain credentials. Store only assessment-specific test access, keep workspace membership restricted, and remove credentials when they are no longer valid.
{% endhint %}

## Use notes in browser sessions

When you select an identity in **Browser Session Manager**, its **Account & access notes** appear immediately below the **Email Identity** selector. If the identity has no notes, the manager shows an empty-state message that points you back to the settings location.

Reopen Browser Session Manager if it was already open when the notes changed.